Vendor FAQs

**New for 2023** At this time there is no guaranteed parking for Vendors in or near their booth space. Additional details about vendor parking will be released with applications by January 15, 2023.

NON-FOOD SERVICE VENDORS

Double Vendor Space: $2,500: Includes SIX (6) Vendor Tickets, FOUR (4) Vendor Tent Tags, TWO (2) Vendor Parking Passes. Retail Doubles include a 20’ X 10’ booth space with a 20’x 10’ backspace for camping. Doubles also include limited electricity and are in a high traffic area of the festival. There is no guaranteed parking behind the booth. ALL items for sale must be listed on the application with a clear indication of their origin (who created them and where).

Single Vendor Space: $1,000: Includes THREE (3) Vendor Tickets, TWO (2) Vendor Tent Tags, a 10’ X 10’ booth space with a 10’x10’ backspace for camping, limited electricity, and ONE (1) Vendor Parking Pass. There is no guaranteed parking behind the booth. ALL items for sale must be listed on the application with a clear indication of their origin (who created them and where).

Artist/Craft Vendor: $700 Includes THREE (3) Vendor Tickets, TWO (2) Vendor Tent Tags, a 10’ X 10’ booth space with a 10’x 10’ backspace for camping, limited electricity, and ONE (1) Vendor Parking Pass. There is no guaranteed parking behind the booth. At least 80% of items for sale must be handmade by the applying artist.

501 (c)3 Non-Profit Organization: $300 Includes THREE (3) Vendor Tickets, TWO (2) Vendor Tent Tags, a 10’ X 10’ booth space with a 10’x 10’ backspace for camping, limited electricity, and ONE (1) Vendor Parking Pass. There is no guaranteed parking behind the booth. Choices are made based on diversity of ideas, educational offerings, and sense of community. Positive interaction with attendees through imaginative and interactive educational displays, activities, and discourse are encouraged. All non-profit vendors will be located in the same general area of the venue.

Healing Arts Vendor: $450 Includes THREE (3) Vendor Tickets, TWO (2) Vendor Tent Tags, a 10’ X 10’ booth space with a 10’x 10’ backspace for camping, limited electricity, and ONE (1) Vendor Parking Pass. There is no guaranteed parking behind the booth. Looking for practitioners with masterful healing arts, beautiful spirited yoga, tai chi, herbal medicine, music, art, and demonstrations.

 

FOOD SERVICE VENDORS

Full-Service Food Vendor: $3500 + $250 Vouchers

Full-Service Food booths include 10’ frontage x 20’ depth space, admission for SIX (6) Vendor/Staff, FOUR (4) Vendor Tent Tags, TWO (2) Vendor Parking Passes; one for the Vendor Parking area for a service truck and one for the Vendor/Staff Lot. Limited electricity and water hookups for booth included.

Specialty Food Vendor: $1000 + $150 Vouchers

Specialty Food Vendor booths include 10’ frontage x 20’ depth space, admission for THREE (3) Vendor/Staff, TWO (2) Vendor Tent Tags, ONE (1) Vendor Parking Pass. Limited electricity, hookups and power are provided.

All food vendors are expected to participate in our voucher program, which we use for staff and volunteers.

Minimum Vendor Hours Festival Hours for Patrons
Wednesday 7/26/2023 3pm-8pm 3pm-12am
Thursday 7/27/2023 10am-10pm 9am-12am
Friday 7/28/2023 10am-10pm 9am-2am
Saturday 7/29/2023 10am-10pm 9am-2am
Sunday 7/30/2023 10am-8pm 9am-12am
Monday 7/31/2023 Optional 9am-12pm

Non-Profit Vendors are the only exception to the minimum hours and are able to close at sundown each evening.

Please apply carefully as the application fee is non-refundable. If you have questions about this, please email vendor@atwproductions.com.

Please submit online a completed application and a non-refundable $15 registration fee by MARCH 1, 2023. Please note that the $15 application fee will be deposited regardless of vendor acceptance. Late applications will not be accepted. Applications must be accompanied by (4) digital photos (including one of the booth space) and food vendors must submit a detailed menu with current prices.

Selections are made by a qualified jury, based on multiple criteria. Notification will be sent via email by MARCH 15, 2023.

  • Accepted vendors will be emailed an acceptance letter email with payment instructions. Vendors will have an opportunity to purchase up to two (2) additional worker tickets at a discounted price of $225.
  • All Vendor fees are due by APRIL 15, 2023. If payment is not received by APRIL 15, 2023, the vendor space is automatically forfeited. A $35 fee will be assessed to any returned checks. MAY 1, 2023, is the last date to cancel for a refund.

Limited electricity is included in your vendor fee; we ask that electrical usage be limited to only what is required to operate your booth. Maximum electricity allowance per vendor is 120v, 20amps. Electricity should not be used for camping or extraneous items. You must provide your own weather safe drop/extension cords. We recommend bringing 100 feet of outdoor electrical extension cord. All bulbs used must be CFLs or LEDs in accordance with the FloydFest Sustainability Guide.

  • Primitive camping is permitted through Sunday night.
  • Select Vendors may camp in the 10’x 10’ backline behind booth spaces.
  • Drinking water, port-o-johns and outdoor showers are available.
  • All Vendor tents require a Vendor Tent Tag. Additional Vendor Tent Tags are available upon request. Upon arrival, Tent Tag tickets will be exchanged for a weather-proof credential and zip-tie which must be affixed to the zipper of your tent or tent-like structure. Vendor Tent Tags are only good in VENDOR Camping. If you would like to camp with General Admission patrons, you will need to purchase Canopy Camping Tent Tags for $60 each on FloydFest.com.

Unpowered RV spaces are available on a limited, first-come, first-served basis. Contact Emily Laney, Vendor Coordinator, directly to discuss.

  • Vendor parking details are currently in process. There will be on-site parking for vendors as well as additional options. This information will be more completely outlined when applications are released. Please direct any specific questions to Emily Laney at vendor@atwproductions.com before then.
  • Please arrive at the festival with all booth setup materials in your ONE onsite vehicle.
  • Vendors will not be able to access their booths by vehicle between Wednesday and Sunday, July 26 to 30, 2023. If supplies are needed from your vehicle located in Vendor Parking, golf cart shuttling is available.

  • All Vendor, vendor assistant tickets, Vendor Tent Tags and Vendor Parking Passes will be emailed in advance. Upon arrival at Vendor Check-in, the pre-printed tickets will be exchanged for the correlating credential.
  • TWO (2) discounted Vendor Tickets for Assistants, at the price of $225, will be available one time only at the time of payment. Afterwards, assistant tickets are full price and can be purchased on the website, www.floydfest.com. All vendor assistants with a Vendor ticket may arrive any time after Sunday, July 23, 2023 and vendor assistants with a general admission ticket must arrive on the day specified on their ticket.

Vendors with an onsite-parking pass may check-in at the drive through Box Office tollbooth at the festival site entrance. Vendors with an onsite-parking pass may follow directions to the festival site on the vendor page on the website, www.floydfest.com. After checking in and exchanging pre-printed tickets for the coordinating item, vendors will be escorted into the festival site and placed at their booth location.

Vendors with an onsite-parking pass may check-in at the drive through Box Office tollbooth at the festival site entrance.

Saturday arrivals, please contact the Vendor Coordinator to make arrangements in advance.

Sunday, July 23, 2023 — 12 p.m. to 6 p.m.

Monday, July 24, 2023 — 10 a.m. to 8 p.m.

Tuesday, July 25, 2023 — 9 a.m. to 9 p.m.

Emily Laney, Vendor Coordinator
vendor@atwproductions.com  *Please email for the quickest response*
757-615-5478 (phone)

Emily Laney
Across-the-Way Productions, Inc.
Attn: Vendor Coordinator
5826 Floyd Hwy N.
Check, Va. 24072