2021 Covid Safety Plan

4-Cs for FloydFest 21~Odyssey

*These protocols, precautions and new systems, which make up our Covid Safety Plan, will continually evolve and be updated over the next few months. The safety, health and wellbeing of our patrons, artists, staff, volunteers, vendors, and partners have always been a cornerstone of our brand, so we are taking this very seriously. 

  1. Capacity Reduction for FloydFest 21~Odyssey (July 21-25, 2021)
    Although great strides have been made in the fight against Covid-19 — and government restrictions are beginning to be lifted — we have chosen to be proactive to ensure FloydFest is a sanctuary of safety, health and wellbeing for our patrons, artists, staff, volunteers, vendors, and partners, by voluntarily reducing the amount of tickets sold for FloydFest 21~Odyssey. This reduction in capacity has already taken place, and it was applied across the board to each of our ticket types, as to ensure the event is safer for all, no matter what day, or day(s), they plan to attend.
  2. Covid Protocols & Precautions for FloydFest 21~Odyssey (July 21-25, 2021)
    • Temperature checks, infrared scanning, backpack-sprayer sanitization…
      PREVENT, AtWP’s new partner, will be handling infrared scanning and temperature checks at our three main box offices, both onsite and offsite. What’s more, PREVENT’s backpack sprayers will be utilized to sanitize all necessary surfaces onsite, from porto-johns to tables to chairs — all surfaces that patrons will touch. Volunteer positions are being added to handle these new onsite systems.
    • Rethinking reusable pints for beverages…
      We have spent more than a decade teaching our patrons to use reusable stainless-steel pints for all beverage/libations onsite. Due to Covid, we are analyzing reverting back to also using single-use recyclable cups to serve beverages, as well as relying more on single-use cans. This represents a partial, if not complete, rework of our onsite pouring systems.
    • Clear, concise, visible information dissemination onsite…
      Via a new partnership with Virginia811, we will have a large LED display truck parked at our front entrance gate, which will detail Covid protocols and precautions, social-distancing guidelines, mask protocol, and other important information for patrons, artists, staff, volunteers, vendors, and partners.
    • Masks & social distancing…
      Masks are encouraged — if not mandated by the state — as well as social distancing, and we will strictly adhere to pertinent government mandates. Informational signage will be placed across site.
    • Capacity limits for vendor tents…
      For vendor tents, we are implementing signage that limits the amount of people that can be inside the tent at one time, as well as signage that denotes safe, socially-distant practices when waiting in lines.
    • Rethinking free water stations…
      For water stations, we are staffing volunteers to sanitize personal vessels before acquiring water, and then also implementing regular sanitization of said stations.
    • Continuing education, communication, collaboration…
      We are regularly seeking advice from and collaborating with local authorities and public health officials to implement current Covid restrictions and recommendations, and we are cataloging these changes on this new Covid webpage: FloydFest.com/Covid
    • Guidance from the World Health Organization…
      We are providing resources that detail the signs and symptoms of Covid to help educate patrons and staff on whether they should attend or stay home.
      We are also requiring staff and patrons to stay home if they have any Covid symptoms, including fever, cough or gastro-intestinal issues. Additionally, requiring attendees to not attend the event if they have been diagnosed with Covid, or had direct contact with an individual diagnosed with or suspected to have Covid in the past 14 days.
    • Ample hand-washing stations…
      We are providing access to ample hand-washing stations with soap and water or hand sanitizer, and we are providing instructions on proper handwashing at hand-washing stations.
    • Medical response plan…
      We have a medical response plan, designating responsible persons, nearby emergency services, and determining how to isolate and transport staff or patrons experiencing a medical emergency.
    • Enforcement of social distancing and face coverings…
      We are designating multiple volunteers and staff members to enforce suggestions from public health officials on physical-distancing and face-covering requirements throughout the event.
    • Alcohol sales…
      We are adhering to Virginia ABC mandates for when alcohol can and cannot be served.
    • Changes to VIP and Staff catering services…
      We are implementing changes to VIP and Staff Catering services, to mitigate chances of cross-contamination via users.
    • Social distancing for artist…
      Per current government mandates, musicians will be separated from patrons by 10 feet or more while performing.… with more to come. Once again, this is a living document, which will change and evolve over the next few months.
  3. Covid Czar for FloydFest 21~Odyssey (July 21-25, 2021)
    Across-the-Way Productions has devised a new staff position for before and during FloydFest 21~Odyssey. This “FloydFest Covid Czar” will serve as point person for all of the Covid protocols and precautions listed above, as well as any additional protocols and precautions that could be added and implemented as the situation evolves. Not only will this new hire/staff-person work to organize and implement evolving Covid protocols and precautions pre-festival, but they will also be on the ground organizing and overseeing the processes, staff and volunteers required to accomplish these new conventions during the festival.
  4. Covid Webpage on FloydFest.com
    Detailed communication about FloydFest’s Covid protocols and precautions will be featured on this webpage, so patrons, artists, staff, volunteers, partners, vendors, and the public can quickly and effectively access this crucial need-to-know information with one click: FloydFest.com/Covid. This webpage will be continually updated as the situation evolves.
X