When is the application deadline?
Please submit online or by mail a completed application and a non-refundable $15 registration fee by April 1, 2015. Please note that the $15 application fee will be deposited regardless of vendor acceptance. Late applications will not be accepted. Applications must be accompanied by 4 digital photos (including one of the booth space) and food vendors must submit a detailed menu *with current prices*.
When do I find out if I’ve been accepted?
Selections are made by a qualified jury, based on multiple criteria. Notification will be sent via email by April 20, 2015.
When do I pay?
Accepted vendors will be emailed an acceptance letter with a payment form attached. Payment forms should be filled out completely. Vendors will have an opportunity via the payment form to purchase two additional worker tickets at a discounted price of $185.
If paying by check or money order, payment should be mailed along with the payment form. If paying by credit card, please email the completed payment form to firstname.lastname@example.org. The Vendor Coordinator will then email a SquareUp invoice with the amount due. Vendors may pay securely online by credit card via the SquareUp invoice system.
All Vendor fees are due by May 20, 2015. If payment is not received by May 20, 2015, the vendor space is automatically forfeited. A $35 fee will be assessed to any returned checks. June 1, 2015 is the last date to cancel with refund.
Is electricity included in the fee?
Limited electricity is included in your vendor fee; we ask that electrical usage be limited to only what is required to operate your booth. Maximum Electricity allowance per vendor is 120v, 20amps. Electricity should not be used for camping or extraneous items. You must provide your own weather safe drop/extension cords. We recommend bringing 100’ of outdoor electrical extension cord. All bulbs used must be CFL’s or LED’s in accordance with the FloydFest Sustainability Guide.
Where do I camp?
The festival is located on 80 rural acres; primitive camping is permitted through Sunday night.
Vendors may camp in the 10’x10’ backline behind booth spaces OR ‘Park and Camp’ in the Vendor/Staff parking lot. The Vendor/Staff parking area has moved to a new location near the festival entrance.
All Vendor tents require a Vendor Tent Tag and ONE Vendor Tent Tag is included with acceptance/admission. An additional Vendor Tent Tag is available upon request. Upon arrival, Tent Tag tickets will be exchanged for a weather-proof credential and zip-tie which must be affixed to the zipper of your tent or tent-like structure.
Drinking water, port-o-johns and outdoor showers are available.
Can I purchase an RV space?
RV spaces are available on a limited, first-come: first-served basis in the offsite Delta Lot ONLY. There will be regular shuttles running to and from the offsite parking areas and the Festival grounds around-the-clock beginning Sunday, July 19. The ‘option to purchase’ offsite Delta lot RV spaces is listed on the ‘Accepted Vendor’ payment form. The cost for an RV space is $125 and is required with your booth fee. RV spaces will not be available for purchase after this time.
Where do I park?
Each vendor will be issued ONE vehicle parking pass to be used in the Vendor/Staff Parking lot or behind the booth space where possible. There are very limited locations where behind booth parking is logistically possible at the FloydFest site. Vehicles parked behind booth spaces must not be moved until the end of the festival. If parking behind the booth space is a necessity, note it on your application. Not needing a vehicle behind the booth may increase the chance of acceptance due to limited spaces where this is possible.
Please arrive at the festival with all booth setup materials in your ONE onsite vehicle.
Vendors will not be able to access their booths by vehicle between Wednesday and Sunday. If supplies are needed from your vehicle located in Vendor Parking, golf cart shuttling is available.
Additional offsite parking passes for assistants are $20 and are in the BRAVO lot, located 3 miles away. There will be shuttle buses traveling between the parking lot and the festival site all week.
How do I purchase additional assistant tickets?
All vendors, vendor assistant tickets, vendor tent tags and parking passes will be emailed in advance. Upon arrival at Vendor Check-in, the pre-printed tickets will be exchanged for the coordinating item.
TWO discounted ‘Vendor’ assistant tickets at the price of $185 will be available one time only on the ‘Accepted Vendor Payment Form.’ Afterwards, assistant tickets are full price and can be purchased on the website, www.floydfest.com. All vendor assistants with a ‘Vendor’ ticket may arrive any time after Sunday, July 19 and vendor assistants with a general admission ticket must arrive on the day specified on their ticket.
Where and when do I check-in?
New in 2015: Vendors check- in at the drive through toll booth on the festival site, immediately preceding the front gate. Follow directions to the festival site on the vendor page on the website, www.floydfest.com. After checking in and exchanging pre-printed tickets for wristbands, tent tags and a parking pass, vendors will drive into the festival and stop at Vendor HQ, located next to the Camp Store, to be escorted to the booth location.
All check-in and setup needs to be completed during the hours listed below:
Sunday – July 19, 2015, 12 pm- 6 pm
Monday – July 20, 2015, 9 am – 9 pm
Tuesday – July 21, 2015, 9 am – 9 pm*
The festival opens up at 9am on Wednesday, July 22 to all 5-Day Ticket holders and VIP’s with a sound check party at 4pm Wednesday night in the Beer and Wine Garden. All vendors must be checked in and onsite NO LATER than 9pm Tuesday July 21 and completely set up by 3 pm Wednesday, July 22.
What does my booth fee include?
Artist/Retail/Non-Profit/Specialty Food booths include admission for TWO people, ONE Vendor Tent Tag, a 10’ X 10’ booth space with a 10’x10’ backspace for camping, limited electricity, and ONE parking pass for the Vendor Parking area located near the venue entrance. Concessionaire booths include 10’ frontage x 20’ depth space, admission for FOUR people, TWO Vendor Tent Tags, TWO parking passes (one for the Vendor Parking area located near the venue entrance and one for an onsite service truck), electricity and water hookups.
Who do I contact?
Lindsay Newsome, Vendor and Partner Relations
email@example.com * Please email for the quickest response*
What is your mailing address?
Attn: Vendor Coordinator
PO Box 243 Floyd, VA 24091